Last Updated: February 2026
This AI Responsible Use Policy describes how Xrovo Private Limited ("Xrovo", "we", "our") designs, develops, and deploys artificial intelligence capabilities within FastHire, our AI-powered recruitment and interview automation platform.
1.Our AI Philosophy
✓ AI Design Principles
- Augment human decision-making, not replace it
- Promote fairness and equal opportunity
- Operate transparently with stakeholders
- Protect privacy and confidentiality
- Be secure and accountable for outcomes
Our AI systems are designed to assist employers in evaluating candidates efficiently while maintaining ethical standards and legal compliance.
2.Human Oversight
⚠ AI-Generated Outputs
- •Interview summaries
- •Skill analysis and assessment
- •Candidate scoring recommendations
ℹ Important Safeguards
- AI outputs are advisory only
- Final hiring decisions remain solely with employer clients
- We do not make fully automated employment decisions without human review
3.Fairness and Bias Mitigation
We take reasonable steps to reduce unfair bias in AI systems by:
- →Avoiding use of protected characteristics (e.g., race, religion, gender, national origin) in model evaluation
- →Regularly reviewing system outputs for anomalies and inconsistencies
- →Monitoring for discriminatory patterns in model decisions
- →Continuously improving training and evaluation processes
We encourage employer clients to combine AI insights with structured human evaluation to make fair, informed hiring decisions.
4.Transparency
We are committed to transparency in AI usage:
👁 Visibility to Candidates
Candidates are informed when AI is used in interview analysis
🔍 Identifiable Output
AI-generated results are clearly identifiable as automated outputs, not human evaluations
📋 Information Access
Clients may request general information about evaluation logic and decision factors
5.Privacy by Design
Our AI systems are built with privacy safeguards, including:
AI models do not use candidate data beyond permitted purposes or client instructions.
6.Data Minimization
We design our systems to:
- ✓Collect only necessary recruitment-related data
- ✓Avoid processing irrelevant personal information
- ✓Retain data only as instructed by clients
7.Security and Integrity
We implement technical and organizational measures to:
🛡 Access Control
Protect AI systems from unauthorized access and misuse
📊 Data Protection
Prevent data leakage and exposure of sensitive information
🔍 Monitoring
Monitor for misuse, anomalies, or abnormal behavior
⚙ Integrity
Maintain system integrity and consistency
8.Responsible Client Use
Employer clients agree to:
Use AI outputs as support tools
Not as sole decision-makers in hiring
Comply with applicable laws
Employment and data protection regulations in their jurisdiction
Avoid discriminatory practices
Use AI to enhance fairness, not enable bias
Inform candidates
Disclose when AI tools are used in the evaluation process
9.Continuous Improvement
We regularly evaluate:
We may update AI features to align with evolving best practices and regulations.
10.Reporting Concerns
Individuals or clients may report concerns related to AI use by contacting:
We review reported concerns in a timely and responsible manner, typically within 5-10 business days.
11.Policy Updates
This AI Responsible Use Policy may be updated periodically to reflect improvements in technology, legal requirements, or operational practices. We will notify affected parties of material changes.
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© 2026 Xrovo Private Limited. All rights reserved.
For questions about this policy, contact support@xrovo.com